Warrior Band Program
Volunteer Opportunities
June 2008-May 2009
COMPETITIONS AND PERFORMANCES
Chaperones - 1 to 2 adults per bus are needed
whenever buses are used. These events include football games, festivals, competitions,
and parades. Time varies with each
event. Duties include but are not
limited to: distributing water, cleaning/shining shoes, helping with uniform
problems, distributing plumes, enforcing discipline, and handling medical
related issues. Parades require you to walk
along with the band and provide water while they march as well as distributing
refreshments after the parade.
Parades: August- Western Welcome Week (Saturday morning)
September – Homecoming (Saturday
morning)
December – Parade of Lights (Friday/Saturday
evening)
Football Games: August – November (Thursday/Friday evenings
or Saturday afternoons.
Marching Competitions: September – November
Concert Band Competitions: February – April (weekdays or
Saturday all day)
Winter Percussion:
February – April (Saturday and Sunday all day)
Winter Color Guard:
February – April (Saturday and Sunday all day)
Prop Design and Build/Handyman - Design and build season’s field show
props. Help with repairs as needed
throughout the school year.
Equipment Crew - Up to 20 individuals to assist with
equipment (props, flags, percussion, drum major podium, equipment cart, etc.)
during performances. These volunteers
assist student percussion (pit) members with getting equipment to and from
performances, load and unloading as well as getting equipment on and off the
field. Consistent participation is
helpful. (August – November; Thursday/Friday
evenings or Saturdays).
Props/Schlepers - Help set up field show props at
football games and competitions. Load
and unload rental truck.
Pit Crew - Help load and unload rental trucks
with instruments and props at AHS as well as haul equipment onto field during
football games and competitions.
Rental Truck Drivers - Driver is responsible for picking up
rental truck (currently contracted with Big Tool Box, 8222 S. Holly) for
football games, parades, and festivals.
Arranges to pick up truck 2 ½ hours prior to game/performance or the
night before and assist with loading and unloading. Usually returns truck 1-1 ½ hours after end
of game or performance or the next day.
(August – November, Thursday, Friday evenings or Saturdays).
Pre-Football Game Set Up - Two people needed to pick up seating
pads from AHS 1- 1 to 1½ hours prior to game and set up in bleachers at LPS
stadium. Remove pads immediately
following the game and return to school. (August – November Thursday/Friday
evenings or Saturdays).
HOSPITALITY
Chairperson 2009-20010 School Year – Collaborates with President and Band
Director; Organizes banquets; Organizes concert receptions; Coordinates with
section leaders for meals during marching season.
Marching Band Banquet – Set up meetings and oversees
committee to arrange food, decorations, ticketing, etc. Banquet in October.
Jazz Concerts - Provides desserts for 3 Jazz
concerts (November, February, May).
Summer Band
Spring Awards Banquet – All Performing Arts Departments put
on this banquet and responsibilities rotate year to year. The coordinator and committee responsibilities
are one of the following each year:
desserts, decorations, set up/clean up.
UNIFORMS
Chairperson 2009-2010 School Year - Collaborates with Band Director;
responsible for quality maintenance of uniforms and accessories; responsible
for all duties related to the uniform closet.
Check Out/In - Help check out/in uniforms before
football games, competitions, and performances throughout the school year. (August – May; 1 hour before band departure
and upon return).
Uniform Fitting - Help with fitting all band students
with uniforms. Requires pinning of hems
on pants and sleeves, measuring for tuxedo shirts and shoes (June – Marching
Band Students; August/September – Concert Band Students).
Sewing Uniform
Repair - This can include sewing hems on pants, shirts, and sleeves, sewing
buttons and snaps and repairs to garment bags.
This work can be done at home.
(June/July and August/September).
Additional - Cleaning and maintenance of uniform
closet. Inventory uniforms at end of
marching and concert season. Check
uniforms for repair and cleaning.
COLOR GUARD
Sewing - Butting patterns, sewing costumes
and flags for marching field show and Winter Guard. Your student does not need to be enrolled in
Color Guard to assist in this area.
Prop Crew - Design, build, and transport show
props for Winter Guard.
COMMUNICATIONS
Newsletter Editor-2009-2010 School
Year – Compile all
articles monthly for newsletter, edit, copy and mail.
Newsletter - Help editor with monthly publishing
and mailing.
Warrior Band Directory 2009-2010
School Year - Compile
a list of band students’ names, addresses, phone numbers, and email. Keep up to date throughout the school
year. Copy and distribute.
Announcer - Announces band performance and
details during halftime at football games.
May also have the opportunity to be announcer at Arapahoe Invitational
or CBA Qualifying Event. Script is
prepared.
Webmaster - Manages the Warrior Band
website. Students can help however an
adult must oversee them. This requires
constant maintenance including but not limited to updating of pictures,
calendars, newsletter and by laws.
Phone Tree Coordinator - Sets up telephone lists for
volunteers to pass on information.
GENERAL NEEDS
Still Photography - Take pictures for the scrapbook at
various events throughout the year as requested by the Historian. Expenses are reimbursed.
Video Photography - Video tape football and competition
field shows throughout the year.
Includes delivering the tape back to school immediately after the event
for student viewing.
Signs - Help make signs for state
competition.
Locker Tags - Create fun and encouraging locker
tags for student lockers during marching band season.
BINGO
Bingo - Bingo is our largest fundraiser and
pays for the sectional instructors that work with each section in the concert
bands, marching bands, and small ensembles.
All parents and students are expected to participate in Bingo activities
to assist this fundraiser. Generally
most families only need to work about 3 times per semester if everyone
participates.
Games Manger of Record - Must be a licensed Games Manger and
should be familiar enough with all bingo jobs to be able to answer questions
and troubleshoot problems. Maintains
communication with the bingo hall and attends GM meetings as needed. Keeps up to date with bingo regulations and communicates changes to other
GM’s. Helps recruit and train new GM’s.
Bingo Scheduler - Prepares master bingo schedule and
distributes to section leader parents.
Games Managers - Oversee and manage bingo
sessions. Assigns tasks and
workers. Gets money and forms from
Treasurer prior to session. Arrives 30 minutes before start of session to set
up. Must remain on site for entire
session and closing out at the end.
Delivers session paperwork to account after session. State training
required.
Callers - Requires on the job training of the
bingo board and computer system. Will be
trained by an experienced caller. Calls bingo numbers and verifies winning games.
STUDENT SHARE ACCOUNT FUNDRAISING ACTIVITIES
Butter Braids - Consolidate students’ orders, place
order and organize distribution.
Grocery Certificates - Volunteers in different
neighborhoods sell grocery coupons to customers and collect money. Submit money to coordinator monthly.
Scrip Program - Pick up orders from band room,
consolidate and order gift cards online twice monthly. Responsible for delivering money to treasurer
and cards to families.
CURRENT FUNDRAISING EVENTS
Marching Band Festivals - We currently host the Arapahoe
Invitational and CBA Qualifying Festivals held at Littleton Stadium. The festivals are excellent fundraisers for
the programs and require a significant contribution of time from students and
parents. The following chairperson/coordinators
are needed. Each area will require at
least 5-6 people or more to assist.
Festival Coordinator - Responsible for the overall
coordination of the festival.
Ticket/Gate - Responsible for ticket sales at the
gate and managing traffic flow through entrance and exit gates.
Traffic Control and Parking - Responsible for traffic control in
both the bus/truck parking area and the spectator parking area.
Pit/Prop Direction - Responsible for directing the
traffic of pit/props up and down
Judge’s Comfort - Responsible for ensuring the judges
have refreshments and meals.
Concessions - Responsible for concession
stands. This includes purchasing
concession items and supplies as well as set up and staffing at the stadium.
Stadium Relations - Responsible for maintaining contact
with the stadium manager during the festival.
In addition, responsible for medical issues and security.
Awards/Trophies - Responsible for obtaining
sponsorship for awards and trophies, ordering trophies, delivering to stadium,
and setting up awards table.
Programs - Responsible for selling
advertisements for the programs, compiling program or delegating to someone,
and printing.
Committee Members - Assist with any areas of interest
above.
SILENT AUCTION
Auction Coordinator - Responsible for attending meetings of
the Arapahoe High School Executive Booster organization and serve as liaison to
ABB for all activities prior to Auction night.
In addition, the coordinator will prepare information packets for
distribution to ABB families securing donations.
Committee Members - Assist with accumulation and pick up
of donations, auction set up and clean up.
Restaurant Nights – Restaurants offer a percentage of a
night’s receipts to the sponsoring organization.
Program manger - Responsible for researching the best
possible returns to the band, making arrangements with a participating
restaurant, publicizing the event, and serving as a liaison between the band
and restaurant.
Alumni Giving - The Alumni Program is intended to
maintain contact with Arapahoe alumni through the distribution of the ABB
Newsletter and other mailings and follow them in their career development. Annually the Alumni Program will seek
donations from Alumni who choose
to recognize the value of their band experience by financially supporting the
Arapahoe Band Program. In order to
minimize costs, it is suggested that the program be web based as much as
possible. Solicitations for funding
could be done by band members during an annual fund raising drive.
Director - Will design the program and be
responsible for assessing the overall effectiveness of the program and for
making recommendations to improve the program.
ABB BOARD POSITIONS FOR THE 2009-2010 SCHOOL YEAR
President – Preside at all meetings of the
organization. Act as liaison between the band director and ABB, with the trip
organization committee, with the Volunteer Coordinator and recruit and appoint
chairpersons for committees.
Vice President Transportation - Preside at meetings in the absence
of the President, VP of Chaperones, and VP of Color Guard. Make sure a rental truck and driver are
available for each event where required.
Coordinate volunteers to load, unload, and supervise placement of
instruments in competitions. Responsible
for truck contract and rental which is coordinated with the Treasurer.
Vice President Chaperones - Preside at meetings in the absence of
the President. Act as Chairperson for
the Nominating Committee. Recruits,
trains, and supervises Chaperones. This
position does not require you to be on every outing with the band.
Vice President Color Guard - Preside at meetings in the absence of
the VP of Chaperones. Act as a liaison
for the needs of the Color Guard and Winter Guard. Chair the by-laws Ad-how committee as
needed. Act as a liaison between the
band director and AHS Sponsor.
Secretary – Keep minutes of all meetings of
ABB. Distribute minutes via email;
custodian or records for 7 years; keep current student contracts and medical
emergency forms at AHS; make records accessible to any member of ABB. Publish dates and time of meetings in
newsletter.
Treasurer - Be responsible for financial
operation and financial records of ABB.
Present a written financial report at ABB meetings. Act as a facilitator for periodic budget
reviews and yearly budget preparation.
Coordinate with Bingo Bookkeeper.
Bingo Games Manger of Record - Must be a licensed Games Manger and
should be familiar enough with all bingo jobs to be able to answer questions
and troubleshoot problems. Maintains
communication with the bingo hall and attends GM meetings as needed. Keeps up
to date with bingo regulations and communicates changes to other GM’s. Helps recruit and train new GM’s. Should be able to understand and promote the
positive aspects of bingo and good customer service.